Purchase Requisitions: kelros.purchase
As the purchase requisition management component of Procurement bundle, kelros.purchase is a workflow application designed to generate purchase requisitions and store goods received information. The key features of the application are:
- Enter Purchase Requisitions - the main workflow form of the system provides a repository for all the Purchase Requisition and Order information (Supplier, delivery dates, items, prices, etc. as well as providing internal information relating to justification, goods received, returns and purchase invoice information.
- User Definable Fields - there are also 6 user definable fields that can be set using the Customiser Database on the Purchase Form.
- Request Approval from nominated approver - used in a stand alone mode kelros.purchase has a single named approver that approves requisitions
- eMail notification of approval - used stand alone or in conjunction with kelros.approval the approver(s) and requester are notified of action required/taken via eMails contain Doclinks to the relevant forms
- kelros.approval front end - This is an approval workflow front application configured to support kelros.purchase, kelros.complaint, movement and people. Using a workflow profile document for each type of form allows the workflow approval route to be fully automated, defined at the form creation time or a mixture of both
- Print/Fax/eMail purchase orders to Suppliers - the system is already configured to use Lotus Fax Server or Mail Transfer Agents to transmit electronic orders to the supplier. Alternatively they can be printed, with a company logo, and sent via conventional methods
- Log receipts - part and full deliveries can be recorded. The system tracks the outstanding deliveries and the outstanding delivered, but not invoiced.
- Track the status of requisitions through all their stages from requisition, through approval, to order placed, to received and completed. At any stage a form can be cancelled with full integrity.
- Look up to kelros.supplier, a fully integrated contact manager database to retrieve key information regards to supplier contact details.
- Look up to k.stock to pull through specific product information cross referenced with preferred and secondary suppliers. k.stock will also monitor stock levels and notify key users of reorder levels.
- ERP Integration: kelros.purchase integrates easily with back-end systems such as SAP, JD Edwards using a variety of IBM middleware tool.
Supplier Contact Management: kelros.supplier
As the supplier automation component of Kelros' Procurement bundle, kelros.supplier helps mid-market businesses build profitable supplier relationships. The supplier module includes reporting for accurate contracts and audits and measurement of business activity and employee performance. Built using Lotus/Domino technologies, kelros.supplier is easy to deploy, customise, and use, accessible from the Lotus Notes clients and the Web, integrates with other business applications and scales as your business grows. The key features of the application are:
- Company Repository - to hold all the data about supplier and business partner organisations
- Contact Repository - to hold all the data about contacts within these organisations
- Contact Management - a record of all communications and activities with each contact progress
- Activity Management fully integrated with Calendaring & Scheduling - including the ability to generate scheduled meeting activities for regular visits to business partners. Combined with the Lotus Notes Calendaring and Scheduling this provides maximum tracking and monitoring of vendor activity as well essential reminders to the purchasing department To Do's.
- Newsletter alerting of all outstanding activities - to ensure that no potential customer contact is missed
- Correspondence - letter and fax generation with automatic addressing and formatting, combined with the ability to insert pre-formatted paragraphs and letters
- Contract Register/Repository - this is a store for all contracts that you may have with your vendor and partner base and can include brief outlines of the contract or can hold a full scanned image of the final legal contract. This provides the company with quick and easy access to that information that is usually locked in filing cabinets in head office.
- Supplier and product Audit forms provide the necessary workflow to manage approved and non-approved suppliers.
- Mailshots - the system includes the ability to select contacts by a variety of pre-set and ad hoc methods and then merge these with a pre-defined mailshot letter to create rich format messages to send to a focused group of suppliers and/or business partners
- ERP Integration: kelros.supplier integrates easily with back-end systems such as SAP, JD Edwards using a variety of IBM middleware tools
- Instant Messaging (Sametime) Integration: plug ins allow the use of Lotus Instant Messaging to communicate on-line with colleagues and suppliers.
Stock Management: kelros.stock
As the stock management component of Kelros Procurement bundle, kelros.stock is an easy to use stock control application. The key features of the application are:
- Stock Item Tracking - a repository of stock information including item numbers, supplier, re-order levels and quantities and issue/receipt history
- Supplier and Re-Order Details - there are views that specifically show by supplier those items requiring re-order and an agent then places these item on an awaiting delivery view once they have been ordered
- Integrates with kelros.supplier - the application can retrieve supplier information directly from kelros.supplier or information can be entered in stand alone mode.
- Record Issues - issues to employees can be recorded including the date and their department. This information is added to a transaction history table on the form.
- Register Receipts - receipts of stock can be anticipated from the ordered not delivered view which is automatically updated when the stock receipt is recorded and added to the movement transaction history
- Establish Re-order Requirements - as issues are recorded so the stock level is monitored against the re-order level and if the trigger is passed the status is changed so the stock item appears in the needs re-ordering view
- Ad-hoc History Clear Down - there is an agent that allows the history of movement to be cleared down against individual or groups or all stock items as required dependent on the organisations history requirements
- ERP Integration: kelros.stock integrates easily with back-end systems such as SAP, JD Edwards using a variety of IBM middleware tools
- Optional Barcode scanner integration allowing for automatic check-out of stock items.
Asset Registry: kelros.asset
As the asset management and tracking component of Service Centre bundle, this module stores all of the usual equipment tracking data and allows you to schedule and track calibration events, specify the parameters that must be checked/calibrated each time, and perform gauge reliability and reproducibility studies, as well as manage maintenance budgets. You can also log the location of equipment, thus allowing you to keep track of movements. Define the values of your organisation equipment and kelros.asset calculates the book value using standard depreciation methods. kelros.asset allows you to view logged information such as:
- Asset Information - this application provides a repository for storing information about assets in the organisation including asset number, identification numbers and description/type of asset
- Purchase Details - record the purchase date, value and supplier
- Disposal Details - record the date disposed, who to and disposal value received
- Maintenance Details - record the maintenance supplier, type of maintenance and expiry date
- Automatic eMail notification of about to expire maintenance contracts
- Calculate monthly and cumulative straight line depreciation (based on the number of months the asset is depreciated over)
- ERP Integration: kelros.asset integrates easily with back-end systems such as SAP, JD Edwards using a variety of IBM middleware tools
- Optional Barcode scanner integration allowing for automatic check in/out of assets.
Capital Expenditure: kelros.capex
kelros.capex is an easy to use capital expenditure requisition and workflow tracking system. The key features of the application are:
- Raise Capital Expenditure requisitions
- Enter details of the project, return on investment and justification
- Log details of up to 3 quotes from vendors (integrates with kelros.supplier)
- Log invoices and which calculates the outstanding project balance
- Views to allow tracking of the approval process and the project
- Choose where to initially log and approve the requisition. This can be performed either within kelros.capex or can be integrated with kelros.approval to approval feedback prior to recording them in this application.
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